About

Scope: ANZ Market, Permanent, PT (4 days/30hrs a week) Location: Sydney CBD Reporting to: Executive Assistant Terms & Conditions: Full AU working rights, on-site The Magnum Ice Cream Company (formerly a division of Unilever) is now a standalone, independent, EUR 8.3 billion publicly listed company. We’re on a mission to create the ultimate snacking company. A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories. Because we know, life tastes better with ice cream. We dream big but keep things simple to act fast.If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you! JOB PURPOSE: Seeking a hands on Workplace Services & Facilities Coordinator to manage our Sydney CBD office and support a multisite ANZ portfolio. You’ll be the go to for office operations, vendor and contractor management, vendor invoice management, office compliance, and employee facilities support, while helping deliver projects and continuous improvement across sites. If you thrive on ownership, stakeholder engagement, and making workplaces run smoothly, we’d love to meet you! This is a fully on-site (Sydney CBD), permanent part time (4 days per week) role. KEY RESPONSIBILITIES: 1) Office Operations (Sydney CBD) Front-of-house: visitor sign-in, meeting room set-up/pack-down, VIP/special visitor support. Office services: mail in/out and mail logs, package acceptance, locker allocation, stationery/kitchen orders and refills, tracking office assets/inventory, general cleaning & office maintenance Access & security: issue and manage security/swipe passes; resolve access issues; liaise with building security/loading dock. Policy & compliance: keep office policies aligned to building safety standards; act as Fire Warden/First Aid Officer (training provided). Employee support: first point of contact for workplace/office queries (e.g., QR code reports for broken furniture/lighting/access issues). 2) Facilities & Building Management (Multi-Site) Day-to-day liaison with building managers across state offices Coordinate directly with Commercial Integrated Services Providers, Leasing Agents and relevant on-site contractors for essential services maintenance, repairs and sanitation work orders Collaborating with the Safety, Health & Environment (SHE) team to: Ensure sites are safe, compliant, and first aid kits and monthly/quarterly checks are completed by site reps Organise contractor access and work permits (as needed across sites) Escalations: Manage any workplace services escalations directly with VDG, leasing agents, building management. 3) Vendor & Contractor Management Receive/manage any onsite contractors - cleaners, security, handymen, maintenance providers, utilities, and multi-site facilities management partners Conduct regular supplier check-ins and performance service reviews; Request and compare quotes; support supplier onboarding and invoicing code extensions; keep supplier/contractor details up to date (Coupa/Cora etc). 4) Procurement, Finance & Systems Process and reconcile workplace services invoices within budget (contractors, utilities, office inventory). Support workplace services budget planning and savings initiatives; maintain accurate service and financial reporting. Use and troubleshoot finance/supplier invoicing/reporting systems Work with Finance/Procurement on coding, supplier unblocks, and system issues; maintain documentation and audit trails. 5) People, Onboarding & Admin Support Coordinate desks/access/equipment for onboarding/offboarding in partnership with IT and hiring managers. Provide administrative support to the office EA/line manager as required. Maintain office documentation, processes, and records; identify opportunities to streamline workflows and improve employee experience. 6) Projects & Continuous Improvement Support facilities projects (office moves/restacks, minor works, renovations). Contribute to Workplace Services transformation and standardisation, driving process simplification, service consistency, and cost optimisation. Evaluate operations and propose improvements; support business cases and implementation plans. WHAT YOU NEED TO SUCCEED: SKILLS, EXPERIENCES & QUALIFICATIONS: Must have‑have Experience in facilities/workplace/office coordination in a corporate environment. Strong vendor management and stakeholder engagement skills. Proficiency with invoicing and basic budgeting; comfortable with tools such as Coupa/Cora/Planon (or similar). Highly organised, proactive, and service-oriented; able to juggle multiple tasks and sites. Solid written and verbal communication; confident dealing with landlords, suppliers, and senior visitors. Nice to have‑to‑have Exposure to project budget planning and savings initiatives. HSE familiarity (e.g., compliance, risk, and safety basics). Experience supporting multi-site portfolios and supplier performance reviews. Intermediate Excel (reporting/analysis). Qualifications & Requirements First Aid Officer and Fire Warden certifications (or willingness to obtain). WHAT YOU CAN EXPECT: A unique mix of global scale & start-up spirit—€8.3bn powerhouse with an agile, entrepreneurial mindset. We’re building a new high growth Ice Cream company from the ground up. Career without limits—42 markets, international opportunities, and fast tracked growth. A performance-driven culture—Freedom to act, disrupt and grow – your success is measured by impact. A company that celebrates joy, innovation, and purpose—We create extraordinary careers, just like our ice cream creates extraordinary moments. ABOUT THE MAGNUM ICE CREAM COMPANY: With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations. The Magnum Ice Cream Company (formerly part of Unilever) is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers. Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it. Here’s what defines success in our organization : We are all about growth We operate with speed and simplicity We win together with fun We boldly innovate to disrupt our industry We care and challenge We are experts in the Ice Cream Category ADDITIONAL INFORMATION The Magnum Ice Cream Company embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. For the recruitment of this position, we would like to emphasize that local conditions apply to the position ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE? Please apply online and do not forget to upload your CV (max 3 pages) and a motivation letter. Your application will be reviewed against the requirements, and we will be in touch shortly after the closing date, with an update on the status of your application. Disclaimer Equal Opportunity Employer: The Magnum Ice Cream Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability. We take pleasure seriously. Join the Ice Cream team now! #TMICC #TMICC ABOUT THE MAGNUM ICE CREAM COMPANY: With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations. The Magnum Ice Cream Company (formerly part of Unilever) is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers. Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it. Here’s what defines success in our organization : · We are all about growth · We operate with speed and simplicity · We win together with fun · We boldly innovate to disrupt our industry · We care and challenge · We are experts in the Ice Cream Category ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE? Please apply online and do not forget to upload your CV. Your application will be reviewed against the requirements, and we will be in touch shortly after the closing date, with an update on the status of your application. The Magnum Ice Cream Company (TMICC) is an organization committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. This means we encourage people with all backgrounds to apply, including Aboriginal and Torres Strait Islander Peoples, Māori and Pacific Peoples, and people with disabilities. At The Magnum Ice Cream Company we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! We encourage you to advise us at the time of your application if you require any reasonable adjustment so that we can support you through your recruitment journey. You may notice references to Unilever, as well as Unilever’s policies and terms and conditions, on this career site. This is because we are still sharing some services under the terms of our separation from the company. Please be aware that your application and the information you submit via this site will go directly and exclusively to The Magnum Ice Cream Company for roles within The Magnum Ice Cream Company . If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you! Grow Fast. Make an Impact. Shape the Future of Ice Cream. If you want to grow fast, make an impact, and shape the future of Ice Cream, this is the place for you. At The Magnum Ice Cream Company, we offer a unique mix of global scale and start-up spirit, being a €8.3billion powerhouse with an agile, entrepreneurial mindset. With career opportunities in over 40 markets, this is a place where growth, innovation, and performance are cultivated and rewarded. A place where you have the freedom to disrupt and grow. A place where we operate with speed and agility, amongst diverse and inclusive teams in an environment where we care for and challenge each other at the same time. Join us as we create extraordinary careers - just like our ice cream creates extraordinary moments. Because life tasted better with ice cream.