About

We are the Workplace Equality team at Equality Institute (EQI), seeking a highly skilled Virtual Assistant to support our consultants with formatting, scheduling, and document production. This role will be commencing on January 12, as part of a pilot project to improve workflow efficiency. If successful, it has strong potential to grow into a long-term position. You must be confident in advanced Microsoft Word formatting, Canva, and SharePoint, with excellent English and strong attention to detail. Scope of Work Your responsibilities will include: • Formatting Diagnostic Reports in MS Word using templates • Formatting summary slide decks in Canva • Preparing worksheets, workshop packs, and client deliverables • Proofreading for clarity and consistency • Scheduling client sessions (interviews, workshops, advisory calls) • Sending Zoom links, calendar invites, and follow-ups • Preparing agendas and attendance sheets • Uploading signed PandaDoc and filing deliverables in SharePoint • Maintaining project folders and version control Requirements Essential: • Advanced Microsoft Word (styles, tables, template formatting) • Strong Canva skills • Strong English writing/communication skills • Experience formatting professional documents • Experience with SharePoint or similar document management tools • Comfortable working with consultants and senior stakeholders • Reliable, detail-oriented, proactive • Available during AEDT-friendly hours Nice to have: • Experience in consulting, research, or training sectors • PandaDoc familiarity • Previous work with non-profit or social impact orgs Hours & Duration • 10–15 hours per week during pilot (Jan 12 - 16) • Potential to increase to 15–20+ hours/week long-term • Must be responsive within Australian business hours Project Duration 1–3 months (pilot) With potential ongoing, long-term engagement How to Apply Please provide: • Your formatted document/deck samples • Confirmation of AEDT availability • Weekly availability • A short note describing your experience with consulting or professional services