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## SharePoint/MS365 Environment Cleanup & Reconfiguration Project **Organization Size:** 100-150 users (mix of internal staff and external/volunteer contributors) ### Project Objectives We are seeking an expert SharePoint/MS365 specialist to perform a comprehensive cleanup and reconfiguration of our current environment. Our organization requires a structured approach to optimize our Microsoft 365 ecosystem, improve governance, and establish scalable systems that can accommodate both internal employees and external volunteer contributors. ### Key Goals - Complete environmental assessment and audit of existing SharePoint/Teams infrastructure - Design and implement improved information architecture - Establish robust security and governance frameworks - Optimize collaboration workflows across Teams, SharePoint, and OneDrive - Implement automation solutions using Power Automate - Create comprehensive documentation and training materials - Establish repeatable, plug-and-play systems for future growth ### Current Environment Details - Microsoft 365 ecosystem including SharePoint Online, Teams, OneDrive, and Outlook - Mixed user base of permanent staff and rotating volunteer contributors - Legacy configurations requiring modernization - Inconsistent governance and security policies - Suboptimal information architecture and content organization ### Key Challenges - Complex user permission structures with varying access levels - Inconsistent content management practices - Lack of standardized workflows and processes - Integration challenges between different M365 components - Need for scalable solutions that accommodate organizational growth ### Desired Deliverables 1. **Environmental Assessment Report:** Comprehensive audit of current state 2. **Information Architecture Design:** Optimized structure for SharePoint and Teams 3. **Security & Governance Framework:** Policies, procedures, and technical implementation 4. **Automation Solutions:** Power Automate workflows for key processes 5. **Migration/Reconfiguration Plan:** Step-by-step implementation roadmap 6. **User Training Materials:** Documentation, guides, and training sessions 7. **Ongoing Maintenance Procedures:** Best practices and routine maintenance schedules ### Required Expertise **Must-Have Skills:** - Extensive experience with SharePoint Online administration and development - Deep knowledge of Microsoft 365 ecosystem (Teams, OneDrive, Outlook integration) - Proven expertise in MS365 security and governance frameworks - Experience with Power Automate for workflow automation - Strong background in information architecture design - Prior experience with large-scale SharePoint/Teams cleanup projects - Experience working with organizations involving both internal and external contributors **Preferred Qualifications:** - Microsoft certifications (SharePoint, M365, Azure) - Experience with hybrid environments - Knowledge of PowerShell for M365 administration - Familiarity with compliance and data governance requirements ### Project Timeline **Total Duration:** 10-14 weeks plus buffer time - Phase 1: Assessment and Planning (2-3 weeks) - Phase 2: Design and Architecture (2-3 weeks) - Phase 3: Implementation and Migration (4-6 weeks) - Phase 4: Testing, Training, and Documentation (2 weeks) - Buffer time for contingencies and refinements ### Working Style & Preferences - **Remote work welcomed:** Global experts are encouraged to apply - **Documentation-focused:** Strong emphasis on comprehensive documentation - **Training-oriented:** Ability to create and deliver user training - **Plug-and-play systems:** Preference for solutions that are easily repeatable and scalable - **Collaborative approach:** Regular check-ins and milestone reviews - **Best practices emphasis:** Solutions should follow Microsoft recommended practices ### Communication & Collaboration We value clear, regular communication and expect: - Weekly progress updates and milestone reports - Collaborative planning sessions for major decisions - Availability for questions and clarifications during business hours - Professional documentation of all changes and recommendations ### What Success Looks Like - Streamlined, secure M365 environment with proper governance - Improved user productivity and collaboration efficiency - Automated workflows reducing manual administrative tasks - Comprehensive documentation enabling self-sufficiency - Scalable systems ready for organizational growth - Confident, trained users who can effectively utilize the platform **Ready to transform our SharePoint/MS365 environment?** Please include in your proposal: - Your relevant experience with similar projects - Approach to tackling large-scale M365 cleanups - Examples of governance frameworks you've implemented - Timeline and methodology for this specific project - Any questions about our requirements or environment We're looking for a true expert who can bring both technical excellence and practical wisdom to this important project.