About

Department: Human Resources / Finance

Reporting To: HR Manager & Payroll Manager

Salary: $76,000 – $77,000 per annum

Summary
We are seeking a highly organised, focused, and resilient HR & Payroll Clerk to support both Human Resources and Payroll functions across Queensland (QLD), Victoria (VIC), Western Australia (WA), New South Wales (NSW), and the Kimberley region. This fast-paced role is central to recruitment, onboarding, file management, employee support, event coordination, and end-to-end payroll processing.
The HR & Payroll Clerk will advertise roles across multiple platforms, manage high-volume candidate screening, conduct phone interviews, verify documentation, coordinate onboarding, maintain employee records, and process payroll using Employment Hero and Xero. This role requires a goal-driven individual with strong attention to detail, excellent communication skills, and the ability to thrive in a busy environment with competing priorities.

Key Responsibilities
Recruitment & Onboarding:
-Advertise vacancies across Jora, Indeed, Seek, Workforce Australia, and internal job boards.
-Liaise with government employment agencies and workforce programs.
-Screen resumes and shortlist candidates across multiple states.
-Conduct initial phone interviews to assess suitability, experience, and availability.
-Verify all candidate documentation, including licences, work rights, visas, certifications, and qualifications.
-Compile complete onboarding files and maintain structured candidate documentation.
-Schedule interviews and coordinate communication between candidates and managers.
-Manage end-to-end onboarding, including contracts, new starter forms, bank/tax details, system setup, and induction material.

HR Administration:
-Maintain accurate and secure employee records, licences, certifications, training, and leave data.
-Update Employment Hero and internal HR databases with new hires and employee changes.
-Prepare HR reports, workforce summaries, and ad-hoc data requests.
-Distribute and coordinate digital and physical training materials.
-Scan, store, and organise HR documentation and company policies.
-Respond to general employee HR enquiries promptly and professionally.
-Organise and assist with company events, including staff functions, recognition events, and internal activities.

Payroll Responsibilities:
-Process payroll cycles for all states using Employment Hero and Xero.
-Review timesheets, attendance, approvals, allowances, and leave.
-Calculate and process payroll adjustments, including bonuses, overtime, penalties, deductions, and commissions.
-Maintain payroll files, including tax declarations, bank details, superannuation information, and deductions.
-Resolve payroll discrepancies in a timely and professional manner.
-Produce payroll reports and summaries for managers.
-Assist with audits, superannuation processing, and payroll tax obligations.
-Ensure compliance with Fair Work legislation, industrial awards, and company policies.

Qualifications & Skills:
-Experience in HR, recruitment, payroll, or administrative support roles.
-Understanding of HR processes (recruitment, onboarding, training, compensation).
-Strong knowledge of Employment Hero, Xero, and Microsoft Excel.
-Excellent organisational, multitasking, and time-management abilities.
-Strong written and verbal communication skills for dealing with candidates, employees, and managers.
-High accuracy and strong numerical capability.
-Ability to manage sensitive information with discretion.
-Qualification in HR, Business Administration, Accounting, or a similar field is advantageous.

Personal Attributes
-Goal-oriented, with strong initiative and self-motivation.
-Resilient and thick-skinned, able to handle high-volume recruitment and challenging conversations.
-Calm under pressure, thriving in a fast-paced, deadline-driven environment.
-Strong problem-solving skills and adaptable to changing organisational needs.
-Professional, reliable, and committed to supporting a positive workplace culture.

Why Join Us?
This role offers a dynamic opportunity to broaden your HR and payroll expertise while supporting a rapidly growing, multi-state workforce. If you excel in high-paced environments and enjoy recruitment, onboarding, event coordination, and payroll accuracy, we encourage you to apply.