About

Are you a go-getter with a passion for organisation, streamlining processes, and bringing calm to chaos so extraordinary things can happen? If so, read on... We’re looking for a proactive, driven, and caring Executive Assistant to support the CEO of a fast-growing personal development company. Our mission is to help entrepreneurs design their dream life through transformational coaching, events, and programs. As the Executive Assistant, you’ll act as the right hand to the CEO—keeping operations tight, communication seamless, and priorities crystal clear. You’ll need to be tech-savvy, systems-oriented, trustworthy, and obsessed with excellence. You’ll thrive on anticipating problems before they happen, streamlining workflows, and creating structure so the CEO can focus on vision and growth. Key Responsibilities: Calendar Management: Coordinate meetings, 1:1 calls, podcasts, and event-related bookings. Manage both personal and professional scheduling with precision. Inbox Management: Organise and prioritise emails for the CEO, ensuring timely and professional responses. Travel Management: Plan and book complex domestic and international travel itineraries, including flights, accommodation, and transfers. Prepare expense reports as needed. Executive Admin Support: Prepare reports, presentations, and documents. Maintain accurate records and ensure all digital files are easily accessible. Project Assistance: Track project milestones, deadlines, and deliverables. Provide regular updates and ensure accountability across initiatives. Event & Podcast Coordination: Handle virtual logistics for event planning, speaker bookings, and podcast appearances. Communicate with external stakeholders on behalf of the CEO. Communication Management: Act as the first point of contact for both internal and external communication. Draft and edit correspondence with professionalism and discretion. Process Documentation: Create, update, and refine systems and SOPs to streamline the business. Key Strengths Trustworthy: High standards, professional boundaries, and a strong sense of discretion. Excellent Communicator: Both written and verbal, with the ability to represent the CEO clearly and confidently. Highly Organised: Thrives on structure, checklists, and improving processes. Adaptable: Able to pivot quickly between tasks without losing focus. Growth-Minded: Hungry to learn, improve, and grow with the company. Multi-Tasking Pro: Skilled at juggling multiple projects while maintaining accuracy and calm. Process-Driven: Loves creating systems that simplify and scale. Tech-Savvy: Comfortable with Google Suite (especially Calendar, Docs, Sheets, and Slides) and other productivity tools. Creative Eye: Can assist with visual projects like presentations, PDFs, and client documents. Strong Memory & Foresight: Able to retain details, anticipate needs, and plan ahead. Strong: Not afraid of hearing feedback, the word no and are ok giving direct feedback to the CEO and keeping him on time. Why This Role Rocks... Work from Anywhere: 100% remote. Work from home, a café, or the beach—it’s up to you, as long as deadlines are met and work is top-quality. Flexible Hours: Our core business hours are 9–6 PM AEST, but you’ll have flexibility to design your schedule while supporting the CEO’s priorities. Growth Opportunities: You’ll be directly exposed to high-level strategy, leadership, and personal development—learning what others pay tens of thousands to access. Personal Development Access: Enjoy complimentary access to all company programs and trainings. Close Proximity to the CEO’s Network: Gain exposure to world-class entrepreneurs, thought leaders, and high-achievers. About You You’re not just looking for “a job”—you’re looking for an opportunity to grow alongside a visionary leader. You’re resourceful, quick-thinking, and thrive in fast-paced environments. You take pride in doing things well, and you can’t sleep at night knowing tasks are left unfinished or subpar. This role is open to experience executive assistants only with the chance for exponential growth within the company. If this excites you, we’d love to hear from you. (Pro tip: mention your favourite movie in the subject line of your application—we’ll know you’re detail-oriented and thorough.) How to apply: Record a short 3 min video of you answering the below questions Why are you interested in this position? What do you know about our company? What is your ideal work environment? What are your strengths? Where do you see yourself in five years? This role will fill quickly, so if you've read this far and are interested in the spot, act fast 😉