About

Position Type: Full-time Remote Executive Assistant Reporting To: Multiple C-Level Executives (Primary focus on CEO) Start Date: Immediate About This Role We're looking for a world-class Executive Assistant who can handle the operational backbone of a fast-growing marketing agency. This isn't your typical admin role - you'll be the strategic right-hand managing everything from financial operations to complex travel coordination across multiple time zones. You'll be working directly with C-level executives who value precision, proactive thinking, and someone who can anticipate needs before they arise. This role requires someone who thrives in a fast-paced environment and can juggle multiple high-stakes responsibilities without dropping the ball. Core Responsibilities Financial Operations & Accounting [Handle invoicing, payment processing, accounts receivable, and financial reporting] [Process bi-monthly payroll on 1st and 15th of each month] [Daily reconciliation of all transactions through Stripe and expense tracking] [Manage subscription billing, refunds, and chargebacks] [Maintain weekly financial audits] Email Management & Communications [Setup email forwarding and manage all executive correspondence] [Tag and categorize emails: Personal, Sales & External, Internal, Hiring, Legal, Travel, Events, Financial, Accounting] [Delete spam and unsubscribe from irrelevant lists] [Respond to emails as first line of contact, always CC executive] [Flag high-priority emails and revenue opportunities] Calendar Management [Sync and manage multiple calendars across different email accounts] [Color-code appointments: Personal, Sales, Internal, Content, Clients, Consulting, Hiring, Travel, Events, Task Work] [Provide end-of-day updates and weekend task summaries] [Block travel days and reschedule conflicting meetings] Travel Coordination [Book flights with window seat preferences] [Handle hotel reservations and ground transportation] [Process flight check-ins and seat selections] Additional Executive Support [Make dinner reservations locally and while traveling] [Monitor hiring pipeline daily] [Plan company events and personal vacations] [Support additional C-level team members as needed] Required Experience [3+ years as Executive Assistant to C-level executives] [Experience with financial software and daily reconciliation] [Advanced calendar management across multiple platforms] [Travel coordination for international executives] [Email management for high-volume correspondence] Skills We're Looking For [Proactive problem-solving mindset] [High attention to detail with financial accuracy] [Excellent written communication skills] [Ability to work across different time zones] [Experience with business travel logistics] [Discretion with confidential business information] Technical Requirements [Google Workspace proficiency] [Stripe and financial software experience] [Travel booking platforms (Booking.com, etc.)] [Email management systems] [Calendar scheduling tools] Compensation & Benefits [Competitive hourly pay based on experience] [Remote work flexibility] [Working with a fast-growing agency] [Direct access to C-level executives] [Opportunity for professional growth] APPLY VIA PHOTO