About

About the Employer
Eco Supply Group Pty Ltd is a fast-growing provider of renewable and energy-efficient products across Victoria. Specialising in solar panels, solar batteries, air conditioning systems, electric hot water solutions, CCTV designing & installing, the company helps households and businesses reduce energy costs, be secure - while contributing to a cleaner, more sustainable future. With a commitment to quality, innovation, and customer satisfaction, Eco Supply Group Pty Ltd delivers end-to-end services — from consultation and installation to aftercare — ensuring clients gain maximum benefit from government-backed incentive programs and sustainable technologies.

About the Role
This full-time position offers a competitive annual salary ranging from $78,000-80,000 plus superannuation, depending on experience and qualifications. An exciting opportunity exists for a Contract Administrator to support Eco Supply Group's operations by managing contracts, overseeing compliance, and coordinating with internal teams and external stakeholders. The successful candidate will play a key role in supporting the company’s growth by ensuring smooth contractual processes, mitigating risks, and maintaining strong relationships with suppliers, contractors, and clients — all while upholding Eco Supply Group Pty Ltd’s standards of accuracy, transparency, and service excellence.

1. Contract Preparation and Review
- Preparing, reviewing, and updating client, supplier, and service contracts.
- Developing and negotiating variations to contracts, programs, projects, and services.
- Establishing and maintaining clear standards and templates for contractual documentation.

2. Contract Negotiation and Stakeholder Liaison
- Collaborating with contractors, suppliers, service providers, clients, and technical professionals (e.g. Project Managers, Architects, Engineers) during negotiations.
- Negotiating terms, conditions, variations, and commercial arrangements to achieve favourable outcomes.
- Building and maintaining strong working relationships with external stakeholders and partners.

3. Contract Advisory and Strategy
- Providing advice to management and stakeholders on contractual obligations, risks, and compliance requirements.
- Advising senior management on matters requiring attention and supporting implementation of decisions.
- Assisting in the development of overarching contract strategies and governance frameworks.

4. Documentation and Reporting
- Managing all documentation associated with contracts, projects, variations, and related services.
- Preparing and reviewing submissions, reports, and correspondence relating to organisational activities.
- Maintaining accurate records of claims, approvals, and contract-related communications.

5. Financial and Claims Administration
- Administering claims, variations, progress payments, and contract-related correspondence.
- Coordinating with finance and accounts teams to ensure accurate invoicing and payments.
- Monitoring financial compliance and providing reports on contract and project performance.

6. Communication and Issue Resolution
- Responding promptly to inquiries from clients, contractors, and other stakeholders.
- Investigating and resolving contract-related issues and disputes in a timely manner.
- Maintaining clear and effective communication across internal and external parties.

7. Project and Contractor Oversight
- Overseeing work undertaken by contractors and reporting on variations to work orders.
- Ensuring that goals and milestones are met through collaboration with project stakeholders.
- Monitoring performance to align with contractual obligations and service standards.

8. Data Analysis and Outcome Reporting
- Collecting and analysing data associated with projects and contracts.
- Reporting on project outcomes and identifying areas for improvement.

9. Administrative and Office Support
- Reviewing and arranging office accommodation and related administrative logistics as required.
- Upholding company policies, procedures, and compliance standards in all contract administration activities.

Job Requirements
- Diploma or higher qualification in Business, Law, Management, Project Management, or a related field.
- Minimum 2 years’ relevant work experience in contract administration, procurement, or project coordination.
- Excellent communication skills to interact effectively with internal and external stakeholders.
- Strong understanding of contract terms, conditions, and compliance requirements.
- Proven ability to work autonomously and manage multiple responsibilities efficiently.
- Effective negotiation skills to drive successful contract execution and resolve disputes.
- Ability to perform under pressure and meet deadlines.
- Demonstrated initiative and decision-making skills to identify and resolve issues proactively.